WOF Checksheets are completed in our online Smartcheck system. When these are completed, the results are transferred to the workshop's SAM or Orion Management System, where checksheets can be reviewed and printed.


For the purposes of a site audit, all the required information can be found in the respective management system.


So first you will need to confirm if it is SAM (our Workshop Management System) or Orion (our larger Dealership Management System). Then use the link in the table of contents below to locate the WOF checksheets in the appropriate system...


TABLE OF CONTENTS



Locating WOF Checksheets in SAM


To open the WOF Checksheet log, click the Enquiry dropdown at the top of the screen and select WOF Checksheet Log:



Locating WOF Checksheets in Orion


Make sure you are in the Workshop module, which is selected by clicking the Workshop tab at the top of Orion, shown below:


Once this module is selected select Enquiry (1) then WOF Checksheet Log (2)



The WOF CheckSheet Log:




The JobNo field refers to the Job Number of the associated Job in SAM, to be able to complete a Smartcheck WOF checksheet, it must be linked to a Job in SAM. 

SheetNo field refers to the Checksheet number, the numbering method is explained further below.



To Print or Email a Checksheet

Use the Search Anywhere field at the bottom of the screen to find the Checksheet you require.


Select the Checksheet you require in the list, click the Form button to preview a copy of the Checksheet. The Checksheet can be re-printed or emailed from the Preview screen.


To Print a Detailed List of Checks within each Check Type


The Template button will print a detailed list of the specific checks for each check type (Car, Motorbike, Trailer) this is so the customer can be supplied a list of all the particular things checked during an inspection.


The Change button


This will allow the inspector to update the WoF Expiry and Authorisation numbers if these were missed (or NZTA was offline) while completing the digital WOF Check.


Understanding the 'Type' & 'Numbering Sequence' of Smartcheck Checksheets


Auxo Software provide 3 different Checksheet types, Car, Motorbike & Trailer. The type of the Checksheet that was used to for an inspection is displayed in the header of each checksheet document, e.g.:


Above, WOFCAR identifies that a Car checksheet was used for this inspection.


Our Smartcheck platform assigns a unique number to each inspection based on the type of sheet used. For example, a car inspection sheet might have the number 199, while a trailer inspection sheet might have the same number 199, but they are different types of sheets. The numbers are only repeated for different sheet types, not for the same sheet type.