This guideline is very help full to know where you can make edits to different information


With this solution ALL financial functionality after the point of invoicing will move to Xero.

This means that the following functions will no longer be available in SAM:

  • Debtors
  • Creditors
  • Banking &
  • Cashbook


TABLE OF CONTENTS



Customers & Suppliers

You maintain Customer & Supplier (Debtors & Creditors) information in SAM


NO EDITS OF CUSTOMER OR SUPPLIER INFORMATION SHOULD BE DONE IN XERO


Any changes in Xero do not go back to SAM and can break the link between them



Customer Invoices - Including Credits

Invoices are created and can be edited in SAM up to the point of invoicing


Once you press the "Invoice" button the information is passed to Xero and are therefore maintained in Xero  



Receipts (for Invoices)

Receipts for Invoices can be processed in SAM or Xero

In general daily receipts are mostly done in SAM, while direct credit's into the bank are posted in Xero


If processed in SAM:


Receipts will go to Xero and the invoice in Xero will show as paid


Payments will go into a clearing account in Xero and will need to be reconciled.


See [SAM X] Xero Payment Reconciliation for more information


Xero also has an article on "Handling payment processor receipts" that could be help full as well.


It is advisable that you use the ‘Workshop Payment Type Report’ in SAM found under Reports > Debtors for reconciliation purposes between SAM and Xero.



If processed in Xero

Invoices will show in SAM as paid - 


If they do not then can recalculate outstanding by going to Invoice Enquiry > Outstanding > Recalculate outstanding


 


Purchase Orders (including Credits)

Purchase orders (PO) behave in the same manner as Customer invoices


PO's are created and can be edited in SAM up to the point of invoicing


Once you press the "Creditors Invoice" button the information is passed to Xero and are therefore maintained in Xero



Stock inventory

SAM controls the parts inventory.


Valuation Journals are sent to Xero at the end of the month.



Debtors

All debtor functions are managed in Xero, this includes but is not limited to Debtor reports and Statements


Keep in mind that changing the Customer contact details such as names etc is done in SAM
Any Financial management is done in Xero



Creditors

All Creditor functions are managed in Xero, this includes but may not be limited to Creditors Payments and reports


Keep in mind that changing the Supplier contact details such as names etc is done in SAM
Any Financial management is done in Xero


Cashbook

There is NO access to the Cashbook in SAM - this is handled in Xero


Banking

There is NO access to the Banking in SAM - this is handled in Xero


Financial Reporting

All financial reporting is completed in Xero