Go Paperless! As part of our approval processes with NZTA, we have confirmed that you can run SAM eWOF paperless and not retain a physical printout, due to the following:

- As the WOF Label Number is recorded on the electronic checksheet - you do not need to adhere the label sticker to a physical (printed) checksheet
 - You're not required to physically sign a printed checksheet, the checksheet is considered digitally signed" as the system requires unique log-in and logs the inspector number of the WOF inspector completing the inspection.

NZTA will be updating the VIRM to reflect these changes.




TABLE OF CONTENTS


Open the Smartcheck Website


On any device go to : https://www.smartcheck.co.nz/smartcheck or scan the QR code below:


? Hot Tip: Save a Shortcut to your Home Screen... On most mobile devices, you can save a website address as an icon/shortcut on the home screen. To do this on Apple devices see here or for Android see here!


Logging In


IMPORTANT: The Instructions provided assume you have already set up Smartcheck and technician logins and you have received your login details from the person in your company who set this up. If not see: SmartCheck - User Guide


  • Enter your Company ID, Login ID and Password 
  • Tick Mobile Mode if using a Mobile Device
    • NB: screenshots are showing Mobile Mode 


  


COMPANY ID - If you are unsure of your COMPANY ID this is displayed in the Company Code field of the Smartcheck Setup screen in SAM/Orion.


Start a Checksheet

  • Choose Asset (vehicle) or Job to select what this checksheet will be attached to
    • WOF inspections are done using the Job option & the Job must already exist in SAM to start a WOF inspection

   

  • If you select Job you will see the following screen to select the appropriate Job - then click OK
  • If you are doing an Item based checksheet, in the following screen you will need to enter the Registration No (1) 
  • Other details will populate from data uploaded from SAM
  • Click the Details (2) button if you need to view or edit other vehicle details, e.g. to input the VIN number
  • Click the Form dropdown (3) to Select the type of check you are doing
    • For WOF Inspections, choose WOF Car, WOF Trailer or WOF Motorbike as appropriate
  • Click on Start to start the checksheet

Answering the questions


 

Each question has 5 different possible responses 

All are valid responses except Blank - on a WOF inspection, blank is the default for questions you haven't inspected and entered a result for yet.


By clicking on the button directly, it will change between each of the responses.


  • You can click the Pencil icon to view/edit the response to the question in more detail
  • If this is a multi page checksheet, click the Next button at the bottom of the screen to continue to the next page, or if this is the last/only page click Finish


N/A (grey circle) is the default response on a WOF inspection for a non-mandatory question, such as Service Brake Performance reading:


If the following message pops up, this means the current question requires detail to be added to the notes:



Pass All

There is a Pass All option at the top of the screen which will quickly mark all items as passed. This should save time, leaving you only having to change any checks to fail if appropriate.



Questions Requiring Measurements


If a question shows the ruler icon, shown below, this indicates the question requires a measurement to be entered, for example tyre tread depth:


Skipping to Specific Sections


You can skip back and forth between sections of a checksheet, for example if the order you prefer to work through during a WOF inspection doesn't match the layout of the eWOF checksheet, by clicking the list icon indicated in the screenshot below:



Finalising the Checksheet


When you have finished going through all the questions you will see a summary page showing the results, if this is a WOF, and fails will also indicate that the inspection has failed and it will be transferred to the Recheck list, detailed further below.



If this is a WOF inspection, you will also see the option to click the WOF Label button, click this to open the screen where you input the NZTA Authorisation number (from the NZTA Waka Kotahi WOF Online portal) and the WOF label number, this will be saved against the checksheet and will be included on the checksheet if it is printed/emailed from SAM. 


Important - Per above, you still need to input the inspection results into NZTA WOF Online; at this point in time NZTA have not granted us with access to do this automatically.



For more information on viewing/printing checksheet results, see here: SmartCheck - Viewing Results





Important - Confirm New WOF Expiry Date is accurate! When inputting the information on the WOF Label screen, Smartcheck will attempt to automatically calculate the next WOF date. It is important you check this calculated date is correct as the calculation is based on the vehicle year and/or year first registered dates recorded in Smartcheck; however NZTA stipulate 6 month, 12 month and 3 year WOF expiry periods are based on "Year First Registered Anywhere in the World" and Smartcheck does not record that specific date.


Parking and Resuming a Check Sheet

Parking a Checksheet

If you need to stop an incomplete inspection, so you can return to it later, use the Park option. In Mobile Mode, you can Park the checksheet by clicking the Cancel button and you will be asked if you want to Park the checksheet:


Resume a Parked Checksheet


From the Smartcheck main menu, you can click the Parked Jobs button to see all Parked Jobs and select one to resume

Recovering a Checksheet After Closing Unexpectedly


If a check is closed unexpectedly, for example you accidentally close the window, or the PC reboots, when you attempt to start a new checksheet you may see the following screen which will allow you to continue where you left off:


Performing WOF Rechecks


When a WOF fails, it is automatically stored in Smartcheck as a Recheck. 


To carry out a Recheck, click the Recheck button on the Smartcheck Main Menu:


This will display a list of all vehicles requiring a Recheck:


You can Search and select the appropriate vehicle then click ok to start the Recheck process, which is essentially the same as a new checksheet however all the prior results are stored so you can just focus on the failed items and pass/fail them as appropriate and finalise the checksheet.


TIP - If the failed question was just a simple item that you have resolved immediately but wish to mark that it had originally failed, you would fail it during the inspection but then use the Pass Recheck button shown on the final screen when completing the checksheet.



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or calling us on 09 583 2455